DECA Group
WRLC-2018-Logo - Light Purple

WRLC 2018 Exhibitor & Partner Sign-Up

Exhibitor Guidelines

  • PURPOSE: This conference is conducted for educational and informational purposes; to disseminate knowledge and ideas; to encourage communications; to promote product and career information. Under IRS Rulings, sales are not permitted for a 501(c)(3) organization (DECA). Exhibitors are encouraged to explain, show or demonstrate products and services. Any deviations must be reviewed and approved by the California DECA Executive Director.
  • ELIGIBLE EXHIBITS: DECA reserves the right to determine the eligibility of any exhibitor. No exhibitor shall sublet or share space. Exhibitors must show only goods manufactured or dealt in their regular course of business. All promotional activities must be confined to the limits of the booth.
  • BOOTH EQUIPMENT: DECA will provide a 6 foot table, two chairs. The fee DOES NOT INCLUDE labor, shipping charges, special light or electrical connections or storage/drayage.
  • INSTALLATION & REMOVAL OF EXHIBITS: Exhibitors may begin installations at published setup time. Exhibits must remain intact until dismantling time.
  • SECURITY: Vendor is responsible for the necessary security during hours the exhibit area is closed. The exhibitor is solely responsible for his/her own exhibit material and should insure his/her exhibit against loss or damage. All property is understood to remain in the exhibitor’s control in transit to and from the confines of the exhibit area. DECA assumes no responsibility of any kind.
  • FIRE, SAFETY, & HEALTH: The exhibitor agrees to accept full responsibility for compliance with local, city and state fire, safety, and health ordinances regarding the installation and operation of equipment. All exhibit materials and equipment may be reasonably located with the booth and protected by safety guards and devices where necessary to prevent personal accident to spectators. Only fireproof materials should be used in displays and the necessary fire precautions will be the responsibility of the exhibitor.
  • AUDIO/VISUAL: The use of devices for mechanical production of sound is prohibited. Sound of any kind must not be projected outside the booth. Motion pictures, slide demonstrations, fashion shows, karaoke, etc. are subject to prior approval by the DECA WRLC Planning Committee.
  • RESTRICTIONS: DECA reserves the right to restrict exhibits which for any reason become objectionable, and may also evict any exhibit which in the opinion of DECA detracts from the general character of the exhibit. DECA will not be liable for any refunds or other expenses in this instance. Exhibitors using the DECA or WRLC DECA logo or theme must be first granted permission from the WRLC DECA Conference Coordinator.
  • LIABILITY: Neither DECA, nor their agents or representatives will be responsible for any injury, loss or damage that may occur to the exhibitor or personnel. The exhibitor assumes the entire responsibility and hereby agrees to protect, indemnify, defend and save the Distributive Education Clubs of America, the hotel or conference facility, and its employees, agents or property, governmental charges or fines and attorney fees arising out of or caused by the exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by sole negligence of the hotel or conference facility and its employees and agents. In addition, the exhibitor acknowledges that DECA and the hotel or conference facility do not maintain insurance covering the aforementioned from any and all claims.
  • CANCELLATIONS: This contract may be cancelled in writing up to one week prior to the respective conference, in which case fifty percent (50%) of the rental fee will be retained by DECA. Cancellation after this date obligates the exhibitor to full payment. If the space is not occupied, DECA shall have the right to use such space as it sees fit at the opening hour of the exhibit times.
  • INABILITY TO PERFORM: In the event the exhibit is not held for any reason beyond its control, DECA reserves the right to retain part of the fee as shall be required to compensate expenses incurred up to that time.
  • CLARIFICATION OF RULES: DECA has sole authority to interpret and enforce the rules and regulations contained herein, to make amendments thereto and to make such further rules and regulations as shall be necessary for the orderly conduct of the exhibit.
  • PAYMENT FOR SPACE: Your booth rental fee is due no later than one week prior to the event.

Advertising Guidelines

  • Payment in full and final artwork are due by October 29, 2018.
  • Any images must be in JPEG or PNG format and capable of being inserted into the conference program copy without excessive labor or design work.
  • Advertising cancellations will not be accepted after space closing date. Cancellations must be in writing and received and accepted by the publisher before publication layout date.
  • The DECA WRLC Planning Committee reserves the right to modify or reject any advertising which is not in keeping with publications standards. No advertising copy submitted will be edited or revised without prior advertiser approval.
  • Advertisers assume liability for all content, including text, representation, and illustration of all advertisements printed and assume responsibility for any claims made against the association or its leadership.